Judiciary »Instructions for registering and completing information of judicial systems

According to the General Department of Public Relations of the Judiciary, in implementation of paragraph one, part “T” of Article 38 of the Law on Permanent Provisions of National Development Plans and Article 29 of the Regulations on how to use computer or telecommunication systems and to increase security of information stored in the National Data Center of the Judiciary. It also improves the provision of services based on the inquiry of personal records and the development of in-person services to stakeholders.

Article 1- The definitions and abbreviations used in this instruction are as follows:

A- Center: Statistics and Information Technology Center of the Judiciary;

B- Judicial units: all judicial authorities and dispute resolution councils throughout the country;

C- Judicial systems: Electronic systems that are created by the center to record information related to judicial processes and are available to judicial units and electronic judicial services offices;

D. Supervisory authorities: Authorities that directly or indirectly monitor the behavior of judges and staff, such as the Supreme Court, the Disciplinary Tribunal of Judges, the Supreme Court, the Inspection Agency, the Judiciary Information and Protection Center, and the General Office for Supervision and Evaluation of Administrative Staff. ;

E- National Justice Network: Extensive electronic network dedicated to the judiciary;

C- Data Center: National Data Center of the Judiciary, subject to Article 650 of the Code of Criminal Procedure;

G- Service offices: Electronic judicial services offices;

H- User / users: all employees, including judicial and administrative, as well as managers and employees of electronic judicial services offices who are responsible for registering information in judicial systems;

Sana system: Electronic registration system, for electronic registration and receipt of user account;

D. Information: information about persons, court cases, databases and their changes that are recorded in judicial systems;

Judicial ID: A number for identifying and authenticating natural and legal persons that is assigned to individuals in the Sana system.

Article 2 – Users are obliged to register all information and its changes completely, correctly and immediately in judicial systems.

Article 3 – The user is responsible for matching the information with the documents of the case.

Article 4 – Use of judicial services requires obtaining a judicial ID.

Article 5 – The information must be accompanied by a judicial ID and based on the items defined in the judicial systems. In the case of the accused, the defendant or other persons whose complete identities are not available due to lack of access to their judicial identity, the judicial unit is obliged to use the databases and identities and documents in the judicial file, especially the case of the officers to identify National number or ID and complete other information.

Article 6- The Center is obliged to minimize the possibility of recording incorrect information by making the judicial systems smarter.

Article 7- Registration of judicial ID and completion of information of current and closed cases are included in the productivity evaluation indicators.

Article 8- Users whose negligence or lack of supervision causes the registration of incorrect or incomplete information in judicial systems, due to the effect of negligence or lack of supervision in recording incorrect or incomplete information in the data center, with the report of the Technology Center and after investigations. If necessary, they will be subject to disciplinary or administrative prosecution and partial or complete deprivation of productivity.

Article 9- The supervisory authorities are obliged to consider the accuracy and speed of users in registering information based on the opinion of the provincial deputy of technology in periodic and case-by-case evaluations.

Article 10- Considering the importance of judicial identity in the validity of data center data and other databases, the heads of judicial units are obliged to take the necessary action to complete the information of current and closed cases with the priority of completing the conviction records of individuals. The number of people whose information is completed will be effective in calculating the productivity of users of the information registrant.

Article 11- The Center is obliged to design the judicial systems in such a way as to make the registration of judicial identities mandatory for persons whose national number can be accessed, with the exception of foreign nationals and persons with unknown citizenship.

Article 12- All the authorities that are obliged to provide information to the data center according to Article 651 of the Code of Criminal Procedure and Note 2 are obliged to provide the information subject to this instruction to the Center through the National Justice Network.

Article 13- In order to register the information of individuals in the Sana system, the center is obliged to provide the possibility of receiving information from the database related to identity, address, landline and mobile phone numbers and e-mail.

Article 14- The managers of the service offices are obliged to be careful in registering the information and to supervise the performance of the office staff.

Article 15- In case the negligence in registering the information in the service offices causes damage to the persons, by observing the general rules of civil liability, including Article 12 of the Civil Liability Law, the responsibility of the director of the service office will not be denied.

Article 16- The Center is obliged to report incomplete information to the Chief Justices of the Judiciary for appropriate action and to submit the performance of judicial units to the First Deputy of the Judiciary once every three months and to the Judiciary every six months.

Article 17- This instruction in 17 articles was approved by the head of the judiciary on 17/6/1399 and is effective from the date of approval.

Syed Ibrahim Raisi